FinAid – Ever changing and ALWAYS challenging.
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Please note that deadlines and event dates noted in all of our newsletters are always subject to change as determined by the Department of Education.
Important note From FA Solutions: Since our newsletter updates are excerpts from original electronic announcements from the Information for Financial Aid Professionals (IFAP) website, please review the update in its entirety by clicking the link to the original posting included with each update. As a reminder, we are not always able to post all Federal updates and deadlines in this newsletter. Therefore, schools and organizations are strongly encouraged to review additional information on the IFAP website to stay current on various financial aid topics — especially deadlines. The IFAP website includes helpful information pages dedicated to topics such as Gainful Employment (GE) and the COD System. Links to some of IFAP’s other information pages can be accessed at the end of this newsletter.
Reminder – Annual DUNS Number Registration Renewal with System for Award Management Database: The G5 website verifies the Data Universal Numbering System (DUNS) number in the System for Award Management (SAM) website before carrying out administrative actions that involve a DUNS number, such as making an award or performing DUNS number changes or reassignments. Grantees with inactive DUNS numbers in the SAM website will automatically be identified by a Route Pay Flag that requires all payment drawdown requests to be routed to the program office for approval until the SAM website registration is Active. All schools must complete the registration confirmation of their DUNS number annually. To prevent delays in the receipt of Title IV program funds, all schools are encouraged to complete their annual confirmation of their DUNS number with the SAM website. For additional information, please review the March 14, 2018 electronic announcement.
Gainful Employment Electronic Announcement #112 – Correcting Reported GE Program Data Prior to Distribution of Draft GE Completers Lists: Federal Student Aid (FSA) has announced that Draft Gainful Employment (GE) Completers Lists will be created later this spring and distributed to institutions. To reduce the number of corrections that institutions must submit to the Draft GE Completers List during the 45-day corrections period, FSA strongly encourages institutions to review previously-reported GE Program data and make any necessary changes no later than March 30, 2018. This is the final opportunity for institutions to ensure the accuracy of the data that will be used to create the Draft GE Completers Lists. Please review the March 16, 2018 electronic announcement, #112 for additional information.
Gainful Employment Electronic Announcement #113 – Updated NSLDS Gainful Employment User Guide: An updated version of the National Student Loan Data System (NSLDS) Gainful Employment User Guide is now available on the NSLDS User Documentation page on the Information for Financial Aid Professionals (IFAP) website. Please review the March 21, 2018 electronic announcement, #113 for additional information.
Correcting Reported Gainful Employment Data in NSLDS: PowerPoint (PPT) slides are available for the Correcting Reported Gainful Employment Data in NSLDS webinar, presented by Federal Student Aid on February 28, 2018, are now available. Please review the March 13, 2018 electronic announcement, which includes the PPT slides as an attachment. The audio recording for this presentation is also available on the IFAP website FSA Media Files page. Please also review the March 13, 2018 – March 13, 2018 Dear Colleague Letter (DCL ID: ANN-18-04).
CAMPUS BASED PROGRAMS
Additional 2017–18 Supplemental Campus-Based Funds Allocated to School Impacted by the 2017 Hurricanes: In previous announcements Federal Student Aid (FSA) schools informed schools about the distribution of 2017–18 supplemental Campus-Based funds. FSA issued another announcement on March 13, 2018, with updated information related to the distribution of additional Federal Supplemental Educational Opportunity Grant (FSEOG) and Federal Work-Study (FWS) funds, as a result of the 2017 hurricanes that have impacted schools. Schools are strongly encouraged to award these funds to students impacted by the hurricanes prior to awarding to other eligible students. Please review the March 13, 2018 electronic announcement for additional information.
Modifications to the Campus-Based Programs for Institutions and Students Affected by Hurricanes or Tropical Storms Harvey, Irma, and Maria: Please review the March 26, 2018 Dear Colleague Letter (ID: GEN-18-02) for summary of the Hurricanes Harvey, Irma, and Maria Education Relief Act of 2017 and for details regarding the following: a waiver to the non-Federal share requirement, modifications to the campus-based reallocation rules for supplemental and unexpended funds, and an extension to the deadline to September 30, 2018, for reallocating any supplemental funds or unexpended funds to eligible institutions.
2018–19 Federal Work-Study Program Community Service Waiver Requests: Section 443(b)(2)(A) of the Higher Education Act of 1965, as amended (HEA) and the implementing regulations at 34 CFR 675.18(g) set forth the community service expenditure requirements under the Federal Work-Study (FWS) Program that a school must meet unless the school is granted a waiver of the community service requirement from the Secretary. Please review the March 26, 2018 electronic announcement for an explanation of how a school requests a waiver of the community service expenditure requirements under the FWS Program for the 2018–19 Award Year. The deadline for electronic submission of a school’s 2018–19 FWS Community Service waiver request is 11:59 p.m. Eastern time (ET) on April 23, 2018. Transmissions must be completed and accepted by midnight ET. A waiver request that is received after April 23, 2018 will not be considered.
U.S. DEPARTMENT OF HOMELAND SECURITY (DHS) SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) SYSTEM
DHS’S Paper-based Process for Third Step Verification to be Discontinued on May 1, 2018: IFAP’s website includes a DHS – SAVE, Eligible Noncitizen information page that states starting in May 2018, the U.S. Department of Education (ED) will give Title IV schools access to the U.S. DHS Systematic Alien Verification for Entitlements (SAVE) system. This access is being provided to schools for submitting third step verification requests to obtain the immigration status for determining student eligibility for Title IV aid. Increasing electronic access for Title IV schools to the SAVE system is a collaborative effort by ED and DHS, designed to modernize the third step verification process.
Guidance on the topic of U.S. Citizenship and Eligible Noncitizens: This guidance is available in Volume 1, Chapter 2 of the 2017-2018 Federal Student Aid Handbook. A student has to be a citizen or eligible noncitizen to receive federal student aid. Chapter 2 reviews how the student’s FAFSA information is matched with other agencies to determine citizenship status and describes the immigration documents that you may have to collect to make sure that the student meets this requirement. Please refer to the Electronic Third-Step Verification section of the DHS – SAVE, Eligible Noncitizen information page for additional information.
Earlier updates and Information page regarding DHS’ SAVE System and Eligible Noncitizens: If you have missed earlier Electronic Announcements and Dear Colleague Letters regarding DHS – SAVE, Eligible Noncitizens, you can access them on the IFAP website here.
DHS-SAVE, Eligible Noncitizen – Webinars and Presentations: On March 12, 2018, FSA reposted a link to Powerpoint slides for the “Resolving Citizen and Eligible Noncitizenship Issues” presentation that FSA staff gave at the 2016 NASFAA conference. Click here to access the slides.
INFORMATION PAGES FOR SCHOOLS TO MONITOR WEEKLY: The list below represents just a few of the information pages available on the IFAP website. Please review the organization’s website for additional guidance, resources, deadlines, and information related to the administration and processing of Title IV federal student aid.
- COD System – Schools are urged to regularly monitor this page, which includes COD Processing News/Updates.
- NSLDS newsletters, user guides and technical documents
- Gainful Employment
- Early FAFSA
- Cash Management
- Loan Servicing and Collection
- Perkins Loan FAQs
- 150 Percent Direct Subsidized Loan Limit Information
- Application Processing (Electronic Announcements)
- The iFAP iLibrary includes many resources — including a consolidated list of Electronic Announcements, Dear Colleague Letters, and Federal Registers.
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